Guideline for Relocating Classes Due to Student Enrollments or Other Institutional Priorities

The purpose of this guideline is to identify a few operating principles that govern reassignment of initial class location in light of the realities of student enrollments and changing institutional needs. It should be noted that these guidelines apply to all teaching facilities including classrooms, seminar rooms, auditoria and class laboratories.

The following is the criteria and process for relocating classes due to student enrollment or other institutional priorities.

  1. The initial responsibility of placement of classes resides with the Office of the University Registrar. Historical enrollment realities, instructor/department requests, and classroom availability govern these procedures. Under the leadership of the Provost's Office, in discussion with the appropriate Dean's office and/or chairs, the goal is to spread classes over a larger portion of the day, thereby maximizing use of available space and helping avoid simultaneous offering of courses.
  2. In order to maximize the utilization of available classrooms and auditoria, it is possible that a class will meet one day in one auditorium/classroom, one day in another. This scheduling concept could be negotiated on a case by case basis or whenever possible, could be applied to a department and/or division.
  3. For all classes that are initially placed in classrooms with 60 seats or more, the actual enrollments will be carefully monitored as the University seeks to serve well and efficiently the increased numbers of students.
    • It is most likely that movement of courses will occur during Summer Welcome or during the October-December Early Registration period. Courses that might be expanded if larger classrooms were available will be likely prospects for relocation. The appropriate Dean's Office, working with Chairs and with the Office of the University Registrar, will attempt to negotiate fair and equitable arrangements.
    • Every effort will be undertaken with reference to the class being relocated to find a comparable classroom as close to the original one as possible, and as conducive to the same type of pedagogy as initially planned.
    • Offices involved in these transactions are aware that "increased" capacity does not automatically mean "comparable" or "greater" quality. But the expansions in capacity that are likely will ordinarily mean no more than a maximum increase of 20 - 25% in enrollment. In any event, the target will be no less than 75%-80% utilization for as many classrooms/auditoria in as many time slots as possible.

  4. The preceding points pertain especially to centrally-scheduled classrooms and auditoria. With the assistance of the Office of Space Planning and Management, the campus will conduct a study on a semester basis of department/division-scheduled rooms in order to see whether greater utilization is possible and appropriate. If it seems clear that the good of the institution as a whole will be better served by more ready access to department/division-scheduled rooms, the Provost Office will attempt to facilitate such increased utilization.
  5. The responsibility for implementation of these guidelines resides with the Provost Office, which in turn will work closely with divisional deans, department chairs, and the Office of the University Registrar.
  6. Any School, College and/or Department that wants to request the removal of departmentally controlled teaching facilities must first come to the Advisory Committee on Space for discussion prior to an ACS recommendation to the Capital Review Committee. Final approval from CRC is required for the removal of any departmentally scheduled teaching facilities.
  7. For those instructional facilities that have a capacity of 20 or more seats and/or stations, a completed Space Request Form will be required prior to the construction or removal of a teaching facility. The Space Request Forms are available for download at Space Planning and Management's website.
  8. If a School, College and/or Department is removing teaching facilities and/or creating new teaching facilities via renovation and/or new construction, with fewer than 20 seats, a completed Space Request Form must be submitted to ensure that not only is the room capacity adequate for the requesting School, College and/or Department but that these teaching facilities meet the teaching needs for the campus.